Write down the 3 MOST IMPORTANT to do’s of your day and let that be enough.
FREE is the word we hear the most when we ask our clients to share how they feel after getting organized! Getting free of the clutter and chaos allows you to have what you really want.
One of the most challenging areas to clear & organize is our calendar. We tend to pile on way more then we can possibly handle. And technology has only added to the overload. The stress of this eats away at our health and happiness.
Start by taking only 5 minutes at the start and end of each day to ask what are the 3 MOST IMPORTANT TASKS for your personal and work life – the ones that only you can do? Then write them done in a simple notebook, on a yellow pad, in your smart phone notebook or app (try Wunderlist), on a 3×5 card or even a Post-it note. At the end of the day, look back and celebrate getting those 3 things done! Or you will get to notice how you got distracted so you can practice again the next day.
This simple practice will help you discern what really needs your attention each day. Along with the sense of accomplishment for getting done what matters most to YOU!
Travel can be stressful so enjoy our tips that simplify & help you organize all your trips!
We have used all the tips & tools below to radically reduce the stress and struggle that travel can bring. These tips are the SEE IT. MAP IT. & DO IT. steps for travel. Try them out and let us know what you think!
Marla sharing her personal “bag lady” story and more…
The perfect suitcase is the key.
Size, weight, color, material, design
Each person needs and deserves their own suitcase
Have an ID tag that is current (no address)
Simplify the clothing
Choose a capsule wardrobe so you can mix and match easily
Choose to roll your clothes or use the pack-it systems
Use Wunderlist – have a standard list for your different types of trips and then easily adjust for current trip. Yes a list makes a difference. You can even print the list so you can check the items off.
Use Last Pass for all your key & private information
Tripit stores all the trip details
Get AAA or similar service for travel troubles
Uber and Airbnb are some of our favorites
Get your TSA Precheck to save time every plan trip
Check out Costco Travel – especially for car rentals
Get an extra set of all electrical cords and chargers. Keep these packed and ready to go.
Have your body care items already on hand – refill after each trip. Use smart containers for your body care items.
Find the perfect tote or carry-on bag that can hold all you need and feel easy to carry.
Carry-on Essentials Kit ready to go in the perfect carry-on.
Medicines (get the small plastic medicine pouches)
Soft light sweater or jacket and socks
Toothbrush, wipes, body care & eye mask
Book to read or game to play
Easy water bottle like the collapsible water bottle
Gum and food snacks, including protein
Ear buds or head phones that you love
Safe holder for passport, id and credit cards (make a copy that stays home with an assigned person who can help). Use Last Pass to hold all the vital information.
Check out The Container Store for some of our favorite bags and tools.
The Power of One. Try taking one book, one notebook, one technology device, etc. Then decide one purpose (most important) for your trip. clearsimple.com/travelstuff/
SPRING is here! Time to weed out your cluttered closet and create a happy one!
Spring is the best season for clearing out the clothes closet. And yet the project can also feel overwhelming. Enjoy our juicy tips for transforming your closet so you get excited every morning.
Pull EVERYTHING out to clear out. It just doesn’t work to go through this while leaving the stuff in it’s old place.
Tip for the brave – Try EVERYTHING on your body and ask, “Is this really me, and is this me now?” Be prepared to laugh and cry. Do this with a friend. You might find it impossible to put the item back that no longer works.
SORT first so you can see what you have. This makes all the other steps easier.
TOSS comes next and you will want to be honest with yourself. Do you love it, wear it often, and/or need it?
ASSIGN strong zones for all the different types of stuff including shoes, purses, hats, etc.
CONTAIN – Get consistent hangers in all the same color and type. This makes it easy for your brain and body to focus on the clothes rather than be distracted by the hangers. You will also want to contain all the little stuff on the shelves rather than having it loose.
KEEP IT UP by putting dirty clothes in the laundry basket and putting shoes where they belong at the end of the day.
SIMPLIFY your clothes closet by aligning with your body and wardrobe type. We love the powerful system called Dressing Your Truth.
Relationships can be our greatest gift and also our greatest challenge. And of all relationships, our intimate partner is the most loaded. Because the Universe is intelligent and likes to balance things out, we often partner with our opposite. Use these tools to make projects and organizing easier to do together.
Tip 1: For your TIME
Plan your weekends for all the parts of your life. Rather than stressing about projects every weekend try the following formula instead.
One weekend just for PLAY.
One weekend only for PROJECTS.
One weekend where each person get to do what he or she wants!
One weekend left open for the outside world and events.
Marla sharing TIPS on KUTV Fresh Living
Tip 2: For Your STUFF
Use Bankers Boxes for the piles when doing your projects.
This is one of my top tips for all organizing projects. Contain the piles in banker’s boxes so you aren’t distracted with all the stuff shouting at you. This also makes it easy to move the piles and stage the project.
Tip 3: For your PROJECTS
Try out the powerful tool of MIND MAPPING
Numerous couples have told me that mind mapping has saved their marriage. Because the left-brain list maker often ends up with the right-brain creative, trying to plan anything can be loaded. Mind Mapping allows each of you to access get your vision down on paper. Then share your maps with each other and you will be ready for action. Try this when planning a trip, an exciting renovation, the garage, etc.
Just Google Mind Mapping to get hundreds of examples and resources. Here is an example from Wikipedia.
Tip 4: For Your Happy Home
Each of you get your “own space” to keep the way you want.
We all have our own style and patterns with our stuff. It is vital to the life of the relationship that the man has his cave and the woman has her creative area to spread out those projects.
Your Next Step
Sit down this week with your partner and look at the month ahead. Use TIP 1 above and schedule each weekend accordingly. Have fun experiencing how different your weekends can be. Then use the other tips when you are ready for the project. Please share your success with us through email or sharing on our Facebook Page and we will give you a prize.
We want you to get organized and have fun doing it!
Marla & Team
*Please note that we recommend implementing this system and starting in present time. Once you are familiar with it and have every step in place, then go to the piles, filing drawers, etc. to clear out and clean up. Paper is its own beast and is very overwhelming. If you desire the help of an organizer, please contact us.
iRAFT begins with INCOMING:
As we mentioned above, the information is coming from many places; the mail box is only one. Think about how much easier it is to start into your email because it is in your INBOX. So for the paper, choose a container that will hold a week’s worth of incoming paper and put everything there! This includes mail, flyers, notes, etc… You also need a place for thoughts, conversations and such to land. You might use an app on your smart phone, Evernote or a small spiral notebook.
Then once a week (or more often if needed) you will take all the incoming and sort it into four piles. You simply ask do I need to Read, take an Action, File or Toss. Then take the paper (or move the emails) into the each container or folder.
READ:
Choose a cool container for your reading that is staying at your desk, your reading chair and for on-the-go.
ACTION:
Every home and office needs an action container for those papers that need your attention such as bills to pay, errands to run and items to discuss with someone else. We suggest making your container vertical so that it is easy to find what you need and leave the other items organized. It is also nice to have it portable so it can move around your space.
FILE:
We often ask our clients to describe how they feel about FILING. We hear words like yuck, overwhelming, impossible, always behind, drawers are full. And there is a constant theme of not know what to keep or for how long. So start with setting up a “to file” container and then schedule time once a week or once a month to file, depending on your volume. If you really hate filing then get someone else to do it.
TOSS:
By sorting once a week into RAFT, your tossing of the paper is now easy. Have fun noticing how much of that paper pain is really toss papers. Of course you can still throw away junk mail and such before it even lands in your space.
To summarize the SYSTEM:
Daily – plop all the incoming paper and information into the container.
Weekly – take 5 minutes to sort into 4 piles – Read, Action, File, Toss. Then take each pile to it’s proper container.
Weekly – set your TimeTimer for 30 minutes and do the action papers that need to get done that week.
Monthly – take your To File pile and file into your FreedomFiler system.
