by CS Team
Those piles of paper and overflowing files can be tamed!
“I’m coming clean here. Literally. I had piles of paper taking over my spare room that was supposed to be my sweet home office. It desperately needed attention. There were files from the last decade, including my husband’s old papers (he passed away years ago). Boxes overflowed, piles fell over, and the result was stress, stress, stress every time I walked into the room. What I lacked was a system to handle it all. I was inspired to tackle it after Marla Dee came to help me create a vision and plan.
I made this my project for spring and started working my way through the piles using the Clear & SIMPLE Systems© (see below). I sorted first. Then Marla took me through the toss. Honestly, having her at my side talking me through it made all the difference in the world. Next we chose a container for my incoming paper to land until I was ready to deal with it. Lastly, she introduced me to the amazing FreedomFiler System for my action system and all my files, from reference to taxes. I have peace of mind knowing that every type of paper in my space has a home and a system to keep it running smoothly.” W.R.
Why not try The Clear & SIMPLE Way © to transform your paper piles…
SEE IT© – Take a look at where you’ve been
Take 10 minutes to write out what’s working, what’s not working and why. Just let the words come out of you and enjoy the clarity and release.
MAP IT© – Make a plan for what you want
Write a simple vision by asking how you want your paper space to look, feel and function? Get ideas here on our ULTIMATE OFFICE MAP.
DO IT© – Take the steps to get it done
Take it one step at a time using the Clear & SIMPLE System of S.T.A.C.K.S. ©.
Sort first – What is it? Gather the most active papers and sort them first. Keep the labels general in the beginning. Remember like with like. You can sort right into hanging files or bankers boxes with post it note labels. For example: mortgage/rental papers, life insurance, health insurance, auto, monthly utilities, loans, etc.
Toss – Do I keep it or let it go? Give your self permission to recycle or shred the papers that need to go. Get a printable version of our Record Retention Guidelines.
Assign – Where will it go? Sanity starts with capturing the paper as it comes in. Choose a location and container for the incoming paper and drop everything in. It is just like the inbox for your emails. Then get a container for the action papers and 1-2 file drawers for the files you need to keep handy. Check out a printable version of our Paper flow Map for additional support.
Contain – What does it go in? Choose a color of hanging folder that you love along with the powerful FreedomFiler System or another of your choice. Archive papers can just be put in boxes, labeled and stored.
Keep It Up – How do I maintain this? Place all incoming paper and mail into a container then sort once a week into 4 piles – Read, Action, File and Toss, RAFT ©. Take the piles to their appropriate place and then spend 30 minutes just on the ACTION items. FreedomFiler System is the answer again to keep ALL the paper files organized!
Simplify – How can I simplify? Schedule your paper power time each week just like you would the laundry. Also, getting help from a Professional Organizer is always a gift.
We invite you to just start using the tips and tools above. Tackle the active paper piles and let us know what happens.
Marla, Kate & Team
©RAFT, SEE IT. MAP IT. DO IT. & STACKS Copyright Clear & SIMPLE, LLC All rights reserved.
by CS Team
The key is ONE question at a time and one decision at a time!
The TOSS (the letting go) is the most loaded step of clutter clearing and organizing. If we could do it easily then the piles of stuff wouldn’t be filling up our space. It is often the emotional attachment with the stuff, the story it tells, and the overwhelm of just too much everywhere that keeps us procrastinating going through it.
Here are some of the struggles we hear all the time. I can go through other people’s stuff but not my own. Why is it so hard? I get stuck as soon as I start going through it, especially if I’m touching it. It is overwhelming – I don’t know where to start. My basement is full of my mother’s things. HELP!!
This is why we love the system of S.T.A.C.K.S. © for getting through the stuff. Remember, in the blog Sort First. Toss Later. you were asked to sort first so you can see what you have. The steps of S.T.A.C.K.S. © build upon each other. In the SORT step you are only asking what is it? When you are done you have a clear picture of how much you have – how many months worth of electric bills, how many of the same black shirt, how many pens & pencils, or the same garden tool. Now the TOSS step is easier.
TOSS – here is more guidance:
Question: Do I need it or want it? It is amazing how often we keep things we don’t even want or need.- Power Question: Does this item support my vision for this space and this time in my life? Honor the chapter you are in!
- Action: Put it in the keep or discard pile. If using bankers boxes then leave the item in the box and have bags/boxes ready for the give-away, shred, garbage, elsewhere toss categories so it goes quickly.
- Tip: Remember you used bankers boxes in the sort so just take ONE box at a time when going through the toss. This will save you from distractions and confusion.
- Reward: You will get through the toss quicker and with less energy. What you have left is what needs to be organized.
By asking just one question and making only one decision at a time, you WILL be able to get through all of the stuff. And you are still not asking where it will go or what it will go in. Those steps are ahead.
We want to be clear that we know with every fiber of our beings just how loaded the Toss step can be. It is SO loaded that Marla wrote a simple, yet powerhouse little guide called The ART of Letting Go. Please download this free gift and share it with anyone you feel may benefit.
Stay tuned in upcoming weeks as we continue through the S.T.A.C.K.S. © process.
Download our Systems Card as a companion guide to SEE IT. MAP IT. DO IT. © and S.T.A.C.K.S. ©.
With you each step of the way,
Marla, Kate & Team
by CS Team
How do I want my space to look, feel and function?
The second step in The Clear & SIMPLE Way is MAP IT.©, which stands for Make a Plan for what you want. When we are confronted with all the stuff in our space, it can feel impossible to know what we really want. Marla Dee defines clutter as “delayed decision and/or holding onto the past.” The stuff seems to pile up because there are just too many decisions to be made. So we need a simple place to start.
Here you go! Choose one room, area or project (like the living room, hall closet or kitchen counter).
The SEE IT. © Step question
How does my space currently look, feel and function? Let your answers be super simple. The point is to get it out of your body and your brain.
Then ask the Magic MAP IT. © question…
How do I want it to look, feel and function?
Here is an example for the living room.
SEE IT. © – Right now it looks ok but also cluttered. It feels like nobody takes care of it because there is stuff everywhere – on the couch, tables and now piles on the floor. It isn’t working because I can’t have anyone over – there is no place for people to sit and I would feel ashamed of the mess. And it is too dark (no wonder I don’t read in here).
MAP IT. © – I want it to look like I live here and everything has a place. I want it to feel warm and inviting. I want some new soft comfy blankets (scary how old mine are). I want there to be a clear area for sitting, reading & relaxing. And I want more light. Ok, now I am ready for the DO IT step.
Isn’t this easier to answer than “what am I going to do with the stuff?” So pick your project and let us know how it goes!
Marla, Kate & Team
by CS Team
How to get along when we attract our opposite! Organization can help or hinder.
Why is it that “Mr. Organized” partners with “Ms. Chaos”? The universe is funny that way, always trying to balance things out. Think about how often you are at odds with someone in your life because of organization issues:
- Not being able to find what your boss is looking for.
- Arguing with your child about the way their room looks.
- Being accused of throwing important things away.
- Always being asked where something is.
As professional organizers we constantly witness the stress in our clients relationships over organization styles and decisions. Sometimes our work feels more like therapy, especially when it comes to couples. Too often those with the ability to organize do not understand when others cannot maintain their environment. Those that are organized need to keep in mind that our research shows only 10 – 15% of the population is naturally organized. Hence, the need to be able to communicate and get help when lack of organization gets in the way.
This barrier between those who naturally know how to organize and the other 90% who don’t is why our main focus is teaching people how. The foundation for any organizing project or communication is three simple steps outlined below.
SEE IT – take a look at where you’ve been
Begin by taking a realistic look at where a lack of organization is impacting your life and relationships. Choose just one area or issue. What’s working, what’s not and why? Keep it simple. Then look at it from both sides and try to see what is at the heart of the conflict. Often our relationships serve as mirrors to look at ourselves. Once you have clarity, why not share your truth with this person and ask them to share.
MAP IT – make a plan for where you want to go
Now that you have each shared your truth, each person can create a simple vision for what needs to change. Try asking – what is the single most important change that needs to happen? What is one action you can take? Let this be enough. It is imperative to the relationship that each person has a chance to share their vision and what is important to them.
DO IT – take the actions to make it happen
How you choose to implement your changes or DO IT will be very specific to the relationship. Some may come up with a way to do it together, while others might call in outside help, and still others will compromise on different levels.
Some examples of this are:
- A family sets up a system for incoming mail and an active paper system together.
- A mother and child call it fun time, put on music, and make a game of putting everything away.
- A couple decides to hire a professional organizer because they would rather enjoy their time together hiking or taking dance lessons.
- A boss and assistant set up a weekly 1 hour focused time to go through all the lists and questions.
- Two friends or buddies get excited about helping each other one weekend a month with the clutter areas – We all have them you know.
We hope we have given you inspiration and guidance to bring more peace and joy into your relationships.
We would love to hear back from you – what happened? Please share your stories!!
Marla, Kate & Team
by CS Team
Creating and caring for a home together is often challenging. We each have a relationship with our stuff and patterns that show up in our space. When it comes to mixing our stuff with someone else all kinds of issues can arise…
- I need stuff out where I can see it and he wants it all tucked away
- I like a simple space and she is a collector
- What do we do with all the double’s now that we are living together
- Why do you need these old T-shirts that are 30 years old – or your grandma’s china
Our TOP THREE TIPS for creating shared space are –
1 – A Room to YOURSELF. Each of you gets one room (or space) that is ALL YOURS! It gets to look the way you want, have the stuff you want and function how you want. It is your space to keep your way. This tip is critical for long-lasting relationship contentment.
2 – A Room you both LOVE. It is vital to have one room in the home (preferably the bedroom) that you both love to be in together. You have each shared in the choices for furniture, colors, the stuff and the feel. It is free of clutter or other people’s stuff. This is your sweet space to share with each other.
3 – The MAGIC Question? When it comes time to organize another area, or to do any kind of project together – start with the magical question. This question brings together the SEE IT.© (take a look at where you are) and MAP IT.© (make a plan for where you want to go) Steps and makes it simple. Ask how do you want the new space to look, feel and function? Each of you write your answers and then share with each other. You will get insights, save time & money and decrease your stress by doing this.
These TIPS are taken from almost 20 years of working with hundreds of couples. Since we all tend to attract our opposite in some way, these tips can make a huge difference in your relationship. We would love to hear from you!
Marla, Kate & Team
SEE IT.© MAP IT.© – click here for more info
